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How do I configure the immunization export to use custom observation terms?

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asked Oct 22, 2013 by gary-t-8719 (15,030 points)

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If you use a custom encounter form to record immunizations and you record immunization information to terms other than the default GE immunization terms, then you will need to create a custom MLI-Code mapping table.  The format of the custom table should mirror the format of the 'IIS-MLI-Code' table.  Only terms that don't conform to the GE standard terms need to be included in the custom MLI-Code table.

If a custom MLI-Code table is used, QIE will first attempt to find the mapping for the observation term in the custom table.  If the observation term is not found in the custom table, QIE will then attempt to find the term in the standard IIS-MLI-Code table.

WARNING:  You should not modify the standard IIS-MLI-Code table as this table is maintained by Qvera and will be overwritten with each update.

1. Log into QIE and select the immunization channel. Select the Green Source Node and click on the Channel Cache tab. Double click on the "customCodeTable" variable and enter for its value Custom-MLI-Code

2. Determine which codes need to be changed or added. Then add them into the Custom-MLI-Code table. In most cases it is easier to find the terms in the IIS-MLI-Code table and copy them into the Custom-MLI-Code table and just update the CVX code in the CVX-Code, and Vaccine columns. 

Notes:

  • It is recommended that the entire set of terms (dose, administered by, manufacture, lot number, route, et cetera) for a given vaccine be added to the Custom-MLI-Code table when a term is identified as needed. 
  • The Vaccine column is simply the CVX Code padded with zeros to maintain a consistent length of 3 digits and is used in the processing of the messages in QIE but not sent to the registry. The CVX code entered in the first subfield of the CVX-Code column is the code that is sent to the registry. The CVX code is then followed by an underscore and then the vaccine series number.
  • The Action column is case sensitive, and identifies the observation in text form. This is a fixed list of definitions as follows (Brand, By, Date, Dose, Due, Expiration, History, Insurance Type, Lot, Manufacturer, NDC, NotGiven, RC, RD, Results, Route, RT, Site, Source, Status, Time, Vaccine, VFC_ELIGIBLE, and VIS).
answered Oct 22, 2013 by gary-t-8719 (15,030 points)
selected Dec 17, 2013 by ron-s-6919
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